Swati Trivedi
September 12, 2025

Microsoft Project Online Retirement: What’s Next and How Advaiya Bridges the Gaps

Microsoft Project Online, Project management

Microsoft has announced the retirement of Project Online, effective September 30, 2026, with new customer sales ending October 1, 2025 .

This marks a shift toward modern, integrated project management platforms that better support collaborative and scalable work environments.

Migration Pathways for Project Online Users

Option 1: Migrate to Microsoft Planner with Power Platform

Microsoft Planner now consolidates Project for the web, Planner in Microsoft 365, and To Do, offering unified experience for task and project management. Premium features available through Planner and Project Plan 3/5 include:

· Portfolios, baselines, dependencies, and Gantt charts

· Workflow automation via Power Automate

· AI-powered Project Manager agent for Copilot users

Planner is built on Microsoft Power Platform and Dataverse, enabling contextualized project management tailored to organizational needs. This makes it a compelling option for Project Online users seeking a modern, scalable solution.

Option 2: Microsoft Project Server Subscription Edition

For organizations requiring advanced PPM capabilities or a similar match to Project Online’s feature set, Project Server Subscription Edition offers:

· Comprehensive planning and scheduling

· Resource management

· Built on SharePoint Server technology

Advaiya’s AppSource Offerings for Planner

To address feature gaps in Planner, Advaiya has developed purpose-built solutions available on Microsoft AppSource:

· Project Changes Tracker: allows users to track and record changes in both project metadata and schedules over time to overcome the baseline limits of Planner.

· Project Progress Tracker: Enables tracking of project progress on diverse measures whether it be hours, %complete or custom unit of measures.

These solutions extend Planner’s capabilities, ensuring continuity for Project Online users transitioning to modern platforms.

Advaiya’s Implementation Expertise

Advaiya has successfully implemented Project for the Web across diverse environments, integrating CRM, SharePoint, and Power BI for:

· Project initiation and approval workflows

· Deliverables and billing milestone tracking

· Daily progress reporting via Power Apps

Advaiya’s PPM accelerator also supports migration automation, eliminating manual intervention and enhancing delivery quality

For organizations planning their transition, Advaiya offers tailored consulting, migration tools, and implementation support to ensure a seamless shift from Project Online to modern Microsoft platforms.

Authored by

Swati Trivedi

As a founding member of Advaiya, she has been instrumental in leading development initiatives, establishing innovative processes and successfully executing large-scale projects to meet client needs. Swati possesses excellent analytical and problem-solving capabilities and takes keen interest in all aspects of a project lifecycle management from requirements analysis to architecture, design, implementation and closure. She is also a Microsoft Certified Professional and a Microsoft Certified Technology Specialist in Enterprise Project Management.