Standardized project planning and execution across verticals for a battery manufacturing organization

Company overview

Company operates in a highly competitive, execution intensive clean energy and advanced manufacturing environment, focused on delivering large scale, mission critical projects. The organization’s operations span multiple locations, project sites, and cross functional teams, with continuous oversight from regulatory authorities, auditors, and internal governance bodies.

In this industry, precision, time lines, and accountability are fundamental to business success. Internal processes are not merely support functions but core business enablers governing project execution, risk management, and compliance. As programs scale in size and complexity, having strong visibility, coordination, and control across projects becomes essential to ensuring consistent delivery and meeting strategic objectives.

 Process variability​
Governance challenges​
Manual approvals​
Inefficient tracking​
Inconsistent practices​
Industry
Battery manufacturer​
Total employees
700+​
Engagement area
CE/PPM​
Focus
Project management​

Core business challenges

  • Approval cycles typically took 2–3 days per stage and extended up to 7–10 days due to rework.
  • Project management practices, including tracking and reporting, varied across departments.
  • Teams used different tools and methodologies, creating confusion and inconsistency.
  • Approval processes were manual, slow, and time‑consuming.
  • Project data was distributed across multiple tools and spreadsheets, increasing search time. 
  • Difficulty consolidating project data for reporting and governance purposes.

Technical challenges

  • Use of multiple project management tools including like Clickup, MS Project, Excel etc.
  • No integration between tools, resulting in data silos. Lack of real‑time dashboards and analytics
  • Manual consolidation of data for management reporting results in managers reacting to issues rather than anticipating them 
  • Manual approval workflows create bottlenecks and dependency on communication through informal networks 
Teams impacted
Research team​
Development team​
Product team​
Infrastructure team​

Solution

Standardized project management framework​

Implementation of a unified Project for the Web solution with standardized project templates and lifecycle alignment to bring consistency across project execution.​

Automated approval workflows​ ​

Configured digital approval workflows to replace manual processes, enabling faster routing, structured reviews, and controlled approvals within the project lifecycle​

Built‑in project and portfolio visibility

Dashboards and reports providing real‑time visibility into project status and portfolio information using Power BI.​

Collaboration and notification integration

Integration with Microsoft Teams and Outlook to support collaboration and automated notifications within project workflows.​

Outcomes

<50%
Reduction in approval cycle time from 2-3 days to less than 1 day
Centralized project information​ replacing fragmented tools​ ​
Real‑time dashboards providing ​ project visibility​
Reduced missed or overdue approvals.
Improved tracking of risks, issues, and changes​
Standardized project execution across the organization.
<50%
Reduction in approval cycle time from 2-3 days to less than 1 day
Centralized project information​ replacing fragmented tools​ ​
Real‑time dashboards providing ​ project visibility​
Reduced missed or overdue approvals.
Improved tracking of risks, issues, and changes​
Standardized project execution across the organization.

Bottom - line impact

Advaiya improved execution efficiency and management effectiveness by standardizing project management, automating approvals, and centralizing data. This led to higher productivity, faster decision-making, better visibility, and reduced operational overhead associated with fragmented tools and manual processes.

Featured technologies

Testimonial

Advaiya delivered high‑quality outcomes with strong communication, timely execution, and a highly engaged team throughout the project
General Manager

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