Airport required a streamlined Document Management System (DMS) to manage and organize critical documents across various departments. Previously, documents were scattered and difficult to access, causing inefficiencies and delays when retrieving information.
Context
- The Airport required an efficient DMS to manage and organize critical documents across various departments.
- Previous challenges included scattered documents, difficult access, and delays in information retrieval.
Challenge(s)
- Centralized document access: Lack of a single system for document storage.
- Document Navigation: Inefficient structure for locating documents.
- Document Uploads: Complicated processes for adding new documents.
- Security and Compliance: Need for secure storage and audit trails.
Approach
- Developed a Power Apps and SharePoint based DMS to address the requirements.
- Side navigation: Custom panel for easy navigation between sections.
- Folder organization: structured folders for easy document categorization.
- Direct uploads: Simplified process for uploading documents to
appropriate folders. - Secure storage: Leveraged SharePoint for document security and compliance.
“For Airport, the new Document Management System has revolutionized our document handling process, providing centralized access, enhanced security, and streamlined document uploads—an invaluable asset for operational efficiency and compliance!”
– Bhrigu Kumar Choudhury
Engagement coverage and highlights
- User-friendly navigation
- Folder-based organization
- Search and retrieval
- Document upload functionality
- Enhanced security and compliance
- Centralized data storage
- Access control
- Notification system
Timeline
Solution discovery & Envisioning
One week
Implementation
Three weeks
User adoption
One week
Maintenance & updates, support
Dedicated support team
90%+
Reduced manual document handling
10+
Validation workflows for document checks
95%+
Data quality and compliance index
95%
Data quality index
>85%
Reduction in document retrieval time
10+
Reports generated for document tracking
Featured technologies
