Renowned renewable energy company implements centralized SOP portal for enhanced efficiency
Centralized SOP management system
Context
Operating with a large, diverse workforce and complex procedures.
Employees required a centralized system to access, search, and manage SOPs effectively.
Solution needed to be functional across devices, including desktops, tablets, and mobile phones.
Company needed to adhere to stringent content management policies and maintain up-to-date procedural information
Challenges
SOPs were managed manually across various departments, leading to inefficiencies and outdated information.
Manual handling led to version control issues and potential discrepancies in procedural information.
No streamlined way to track SOP views, ratings, or employee certifications.
Employees struggled with accessing and searching for the most recent SOPs efficiently
Solution
Developed a centralized portal to manage SOPs, compatible with policies and branding.
Ensured secure access with version control, indexing, and classification of documents.
System captures SOP view counts and allows users to rate and provide feedback.
Enabled users to read SOPs, take exams, and earn certifications.
Automated notifications for SOP expirations to ensure timely updates and compliance.
Advanced search features improved the ability to locate specific SOPs quickly.
Engagement coverage and highlights
Job management
Sales order management
Product management
Inventory management
Procurement
Invoicing
Integration with Snap count – an estimation portal
Reporting and Insights
Testimonial
“We streamlined our project management and approval process with an automated invoice document management system to save time and money while improving accuracy and visibility”
