Digitized customer service and field workflows for a large power distribution company

Company overview

The client is a leading power distribution utility in India, responsible for delivering electricity to millions of residential, commercial, and industrial consumers within a large metropolitan region. Operating in a highly regulated and service‑intensive environment, the organization manages extensive distribution infrastructure and customer service operations.

With high volumes of customer interactions, service requests, and regulatory requirements, the organization relies on efficient processes, real‑time information access, and strong governance to ensure reliable service delivery, quick issue resolution, and consistent customer experience.

Permit-to-work automation
Modern digi seva kendra
Customer service digitization
Process automation
Improved operational visibility
Industry
Transmission & Power
Total employees
750+
Engagement area
Application Engineering
Focus
Customer service & Operations

Core business challenges

  • Outdated DSK system with bulky forms, manual workflows, and no integration.
  • Paper-based permit-to-work process causing delays, safety risks, and poor visibility.
  • Limited mobile workflows for service options result in customers reliant on physical visits.
  • No mobile access for field workers, no real-time reporting, and visibility .​

Technical challenges

  • Legacy tech stack (.NET 4.5, Oracle) with frequent crashes and no scalability. ​
  • Manual data transfers between Digi Seva Kendra, SAP, and field service operations.
  • Multiple systems across the entities with no unified data view
  • Outdated mobile technology for consumer application

Teams impacted
Operations
Maintenance crews
Commercial
IT & technical
Customer service

Solution

Modern digi seva kendra portal (DSK portal)

Digitizes customer service requests like new connections and load changes, handling the entire process online from application to SAP billing without paperwork.

Custom Power Apps (2 apps)

It allow consumers to apply for services, track request status, pay bills, and receive updates directly on mobile or web.

Permit-to-work process automation

PTW automation replaces manual permit processes with a digital system that gives faster approvals, real‑time tracking, and safer execution of maintenance work.

Outcomes

~80%
faster request processing & permit approvals.
90%
improvement in user experience metrics.
Reduction in manual errors, paperwork, & operational overhead
Reduction in physical center load and call volumes through digital customer service
~80%
faster request processing & permit approvals.
90%
improvement in user experience metrics.
Reduction in manual errors, paperwork, & operational overhead
Reduction in physical center load and call volumes through digital customer service

Bottom - line impact

Advaiya intervention significantly helped client in improving customer service via lower physical visits and reduced cost-to-operate by automating workflows on a unified platform.

Featured technologies

Testimonial

“The new systems have significantly improved our operations  addressing our concerns within timelines and helping us achieve our goals. We now serve customers faster and manage field work more efficiently.”

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