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Centralized site permissions system for infrastructure projects

Context

  • Company has multiple SharePoint sites with varying permissions, making it challenging to manage and monitor access rights across all
  • There was a need for a centralized system to efficiently view and manage site permissions, active groups, and associated members.
  • Existing permissions management processes were manual and time- consuming, lacking a unified view for administrators.

Challenges

  • Lack of a consolidated view of permissions and user groups across multiple SharePoint sites.
  • Time-consuming manual processes for extracting and reviewing site permissions.
  • Difficulty in tracking changes in site access and ensuring compliance with organizational policies.
  • Need for a secure and user-friendly interface for administrators to view and manage permissions.

Engagement coverage and highlights

  • PowerShell scripts
  • Excel data export
  • PowerApps master screen
  • Data integration
  • SharePoint lists
  • Power Automate Flow

Timeline

Solution discovery & Envisioning
2 weeks
Implementation
1 week
User adoption
1 week
Maintenance & updates, support
1 week

Outcome

20+
KPIs tracked through reports
300+
Data validation workflows
90%+
Reduced manual work
95%+
Data quality index
>90%
Reduction in Project Charter setup time
>75%
Reduction in OKR setup & approval

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