Digitizing project management for a steel manufacturer with Microsoft Project
Our initiative focuses on digitizing project management for a large steel manufacturing group using Microsoft Project for the Web. By addressing challenges like inefficient tracking, inconsistent documentation, and resource allocation issues, we aim to enhance efficiency and reduce operational costs through advanced digital solutions and comprehensive user training.
Context
Traditional project management methods were primarily manual and paper-based.
Projects involved multiple teams across various locations, leading to communication and coordination challenges.
Limited visibility into project progress and resource allocation.
Frequent delays and cost overruns due to lack of real-time project tracking.
Need for a scalable solution to manage complex projects efficiently.
Challenges
Inefficient project tracking and reporting causing delays in decision-making.
Inconsistent project documentation and lack of a centralized repository.
Difficulty in managing project dependencies and timelines across multiple sites.
Resource allocation issues leading to underutilization or overburdening of staff.
High operational costs due to project delays and inefficiencies.
Solution
Implemented Microsoft Project for the Web to provide a centralized, digital project management solution.
Developed Power Apps Model Driven app and Power Automate workflows for process automations.
Microsoft Teams Integration for automated meeting creation & meeting attendance tracking.
Tableau based Reports & Dashboards to track the important KPIs.
Provided comprehensive training sessions to ensure user adoption and effective utilization of the new system.
Engagement coverage and highlights
Project charter creation and approval
OKR creation and approval
KR creation in Project for the Web
Squad creation
Ticket creation – single and bulk
Epic creation
Sprint creation
Stand up meeting scheduling, rescheduling & cancellation
Attendance tracking
Project Charter revision
Announcement
Data Snapshot
Automating the Process hygiene, Process quality & OKR scoring calculation
Workflows for approvals, notifications
Stakeholders – reports and dashboards
Testimonial
“ Implementing Microsoft Project for the Web has transformed our project management processes. We now have real-time visibility into project progress, allowing us to make informed decisions and keep our projects on track. ”
