A pioneering initiative to digitize the project management, planning & approval process

Context

    • Challenges in streamlining and
      automating intricate approval
      workflows for project initiation and
      ongoing investments.
    • • Resistance to change and reliance
      on Excel and specialized
      (disconnected) tools for data
      capture and process execution
    • Difficulty in tracking project
      financials due to multiple
      document and approval cycles.

Challenge(s)

    • Establishing a centralized project
      management solution for the entire
      business model
    • Centralized location for project
      financial and nonfinancial benefit
      details with complex calculations
    • Complex approval workflow based on
      each project type and project budget
    • Migration of large on-going project
      data to the new system
    • Deliverables, milestone, risk, issues,
      success criteria details at centralized
      location

Solution

    • Power platform and project for the
      web integration to get a centralized
      location for project management
      details
    • Power platform for process
      automation, approval workflows
    • Automated calculation of complex
      project financial details
    • Copy project functionality to
      migrate the on-going projects data
      to new solution
    • Centralized location for all the
      project related documents
“ Advaiya team has made complex projects simple. Appreciate deep involvement in envisioning, architecting, and developing the solution. ”
– Transformation Portfolio Lead Global Delivery

Engagement coverage and highlights

    • Project financial calculations
    • Project approval workflows
    • Project data management
    • Project and launch management
    • Approval and investment tracking
    • Application management
    • Risk assessment and mitigation planning
    • Non-financial benefits analysis
    • PMO compliance and governance
    • Document management
    • Workflows for approvals, escalations, notifications
    • Stakeholders – reports and dashboards

Timeline

investment
Solution discovery & Envisioning

Four Weeks

integration
Implementation

12 Weeks

management
User adoption

Three Weeks

tablet
Maintenance & updates, support

Dedicated support team

99%

Project financial accuracy

<2 Days

Project approvals

95%+

User adaptability

99%

Project Data accuracy

95%

Risk mitigation

<1 Day

Change request approval

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