Apps for project management in Microsoft Teams
Project management teams need to collaborate and communicate across the company. It is important that project managers have the right tools in order to effectively work together. Microsoft Teams is one of the most popular modern workplace solutions that is helping Project Managers become more agile. Let’s look at how this real-time collaboration platform allows project managers to communicate in real time, manage documents, and many other features. Project management success with Microsoft Teams: Microsoft Teams is a great cloud-based solution for project management because it seamlessly integrates other tools into its interface. Multiple apps can be used for different task management within your Teams environment. This list includes business apps that are particularly helpful for project management teams. Planner and To-Do lists This tool is great for managing and collaborating on tasks with your team. You can assign them to the appropriate team members and then separate them into buckets that correspond with your project stages. Planner allows you to set the priority level of each task, create a timeline, modify the progress status, attach files and notes, and leave comments. To receive alerts about new tasks, you can connect your Planner to Outlook. This app is part of Microsoft Teams. It consolidates your To-Do tasks with your Planner tasks into one place. The project portfolio management tool manages and tracks all tasks within one app. You can create, assign, track, and share tasks with your team or individually. All of this is done in one app. You may find Tasks By Planner and To-Do on the left-side navigation of Microsoft Teams. This was previously known as Planning. To add the app, click the Ellipsis icon at the bottom of the navigation list. You can also add this tab to a Teams Channel. Forms Source: https://support.microsoft.com/en-us/office/work-with-colleagues-to-create-edit-and-review-forms-in-microsoft-teams-333b97a3-41d9-48bc-a1cb-84a96bd44e14 You can create questionnaires, polls, or quizzes using forms. This will allow you to gather feedback from your clients and team, assess their satisfaction, and share ideas for improvement. Forms can be used to request that your project team submit the finalized project documentation. You can connect Forms to the correct SharePoint library with a Power Automate flow so that all submissions go there directly. Lists Source: https://www.microsoft.com/en-in/microsoft-365/microsoft-lists This Microsoft app is relatively new and helps you organize your work. Lists are a system of records. You can use them to organize your contacts, plan events, track issues and create project management task lists. It integrates with Teams so you can have conversations about list items, leave comments, and @mention other team members, as well as visualize any list with the date column using a calendar view. Approvals The approvals app is a great way to save time and nerves during the approval process. This app is essential for project management. All requests will be documented properly and readily accessible for future reference. It is no longer necessary to send emails asking for signatures or approvals, especially if multiple approvers are required. The entire process is well-structured by the app. It can be used to request approvals from any member of your team. This includes guests such as contractors, partners, and clients. SharePoint Online SharePoint Online is the backbone of document management in Microsoft Teams. SharePoint has made file sharing easy and reliable for team projects. Each Teams channel has a SharePoint site that includes a document library. The SharePoint document library stores files that are uploaded to and created in Teams. Teams and SharePoint allow team members to collaborate on documents, and updates are instantly synchronized between both platforms. Related: Facilitate higher workplace productivity by using MS Teams document management systems Microsoft PowerBI Adding Power BI reports into Teams makes it easier for people to work together and moves the work forward during meetings. You can add the Power BI app in Teams and share a report to a Channel. Integrations with third-party applications for project management Third-party project portfolio management software may be required depending on the complexity of the projects you manage. You can connect them to Microsoft Teams, so you can all collaborate on different projects with your team without having to switch between platforms. These apps can help you manage your project more efficiently using Teams integration. Asana Asana, which integrates with Microsoft Teams, is a popular application that has millions of users in over 200 countries and territories. Asana is an excellent tool for project managers to keep track of all aspects of the project. Asana allows you to easily build a project and create a workflow. Each member of the team can view their tasks and organize them. They can also prioritize their work and create subtasks. Asana’s task dependencies function is an especially useful key feature of the app. Asana lets team members track the status of their tasks and notify them when they are ready to start their part. Monday.com Monday.com is a cloud-based work platform that allows team members and project managers to customize and create project workflows. Connect Microsoft Teams to monday.com to get access to a range of features such as customizable workflow templates, time tracking, deadline-keeping, dashboards, and insights into the project. You can share and receive real-time updates with the Microsoft Teams Integration. @mention team members to “tag” get their attention on certain tasks and priorities. Search for links from monday.com boards and join conversations on Teams. Receive notifications and customize them to ensure you only get notifications about your most important priorities. Manage time visually using the timeline feature. This is a flexible and intuitive version of Gantt charts. Use the personal space tab to keep track of your inbox and project. Trello Before there were many project management apps, people used to only choose Trello or Asana. Trello, a web-based Kanban-style app that allows you to manage your projects in a focused and simple way, is an excellent choice for anyone who’s looking for an easy-to-use application. The Trello app in Microsoft Teams allows you to link your Trello workspaces to Teams. Trello is automatically started